The Organising Committee invites prospective attendees to submit their abstracts for e-poster or podium presentation at the ASIAPACON 2026 (10th - 12th September).

General instructions for all submissions:

The online submission portal must be used to submit all abstracts. Please read the following instructions carefully before submitting your abstract.

Important Dates

Awards & Recognitions

Abstract Submission Categories :

The abstracts must be submitted in one of the two categories:

Eligibility: Abstracts or case reports/series submitted to other conferences, CANNOT be submitted to the ASIAPACON 2026 meeting.

Number of abstract submissions: Only one abstract submission in each category (either for research studies or for case report / case series) is allowed for each presenting author.

Presenting Author: All submissions MUST identify a presenting author. The presenting author is required to disclose any conflict of interest on behalf of all authors. All correspondence will be sent to the presenting author. The presenting author has to furnish details including their email address and contact number. The presenting author must register for the ASIAPACON 2026 conference by the specified date.

Number of authors: Up to four authors (including the presenting author) for Original Studies and maximum of two authors for case report/ series, can be included for each abstract. The presenting author must provide details of the co-authors in the submission form, including the last name followed by their initials and their affiliations.

Formatting Guidelines

• Font: Times New Roman
• Font size: 12
• Line spacing: Single
• Abbreviations must be defined at first use

Ethical Requirements

Human Studies

Abstracts involving human participants will be considered only if approved by the authors’ Institutional Review Board (IRB) / Institutional Ethics Committee (IEC) or equivalent.

Case Reports / Case Series

Animal Studies

Abstracts involving animals will be accepted only if approved by the authors’ Institutional Animal Ethics Committee or equivalent.

Character Limit: The maximum word limit for the text of the abstract submission is 800 words for original research studies and 500 words for case report/ case series. Title, authors, key words, references and the table/image legends will NOT be counted towards the word count. Please be aware that only one table and / or one image may be uploaded for research studies. Only one table and / or one image is to be uploaded for the case report/ case series abstracts.

Anonymity: Please ensure that fully anonymous versions of abstracts are submitted for review. No identification of authors, the institution of origin, geographic area, sources of funding, or author references should appear in the abstract title or text.

Language: English is the official language of the meeting and should be used for both abstract submissions and presentations.

Key words: Please provide three to five key words.

Images: Please submit all tables/ images in the jpeg format (600 dpi). Each abstract can include one table and / or one figure/ image. Provide table and figure legends (if applicable).The size of image/ table should not more than 2 MB. Embedded videos are not allowed.

Lack of data: Submission of research abstracts without data is likely to get rejected. For data reported as interim analysis, please state this in the methods section and declare how much extra data you expect to present at the meeting.

Reporting Guidelines for reference: The abstracts & posters must follow the EQUATOR (Enhancing the QUAlity and Transparency Of health Research) guidelines for reporting. Here are examples of guidelines for commonly submitted categories:

Randomized Controlled Studies - CONSORT guidelines

Observational Studies - STROBE guidelines

Quality Improvement Studies – SQUIRE 2.0 guidelines

Systematic Reviews - PRISMA guidelines

Other study designs- The authors can refer to the EQUATOR network at this website https://www.equatornetwork.org/ to determine the appropriate category of submission.

Acceptance: Abstracts will be reviewed by the Abstract Review Committee and evaluated for originality, relevance, scientific merit, and completeness. Notification of acceptance or rejection will be communicated by email to the presenting author listed on the submission form.

Withdrawal of the abstract: Formal written notification by email is mandatory for withdrawal of an accepted abstract and must be submitted by the presenting author. The notification must include title of the abstract, authors and affiliations, the abstract identification number, and the name, affiliation, phone, and email ID of the presenting author. All correspondence in this regard, should indicate the abstract identification number.

Presentation: Selected abstracts will be assigned by the ASIAPACON 2026 Scientific Committee Chair for oral presentation or moderated e-poster presentation. The presenting author must be present at the ASIAPACON 2026 meeting to display and discuss the poster during the designated sessions.

Abstract Format – Original Research Studies

Introduction / Aim / Hypothesis – State the study question and how it adds to existing literature.

Methods – Study design, study population, methodology, primary and secondary outcomes, IRB /IEC approval date and number and data analysis plan.

Results – Present key findings; tables/figures encouraged. Do not repeat numerical data in text.

Discussion – Interpret results in context of existing evidence and address the hypothesis (if any). Discuss the clinical relevance of your results.

Conclusion – One sentence.

References – 3–5 citations in the Vancouver style.

Image/ table - One image/ and /or one table may be uploaded (600 dpi in jpeg format)

Additional material - Upload the IRB/ethics committee approval letter OR letter regarding exemption from the IRB/ ethics committee (if applicable)

Abstract / Poster Format – Case Reports / Case Series

Introduction / Background – Define the clinical problem or issue/s addressed pertaining to the case /case series.

Case Description – Patients/s demographics, clinical presentation, examination, investigations, peri-operative course (if applicable), outcome, and relevant images/records.

Discussion – Highlight novel aspects, interesting observations and compare with existing literature.

Conclusion / Learning Points – Clinical relevance and specify how this has changed your clinical practice or added to the existing literature.

References – 2–3 citations in the Vancouver style.

Image/ Table - One image and /or one table may be uploaded (600 dpi in jpeg format).

Additional material - Upload the patient/s consent form/s for presentation or publication of the case report/ case series.

The abstracts will be judged based on the originality of the research question/ novel methods used in the management of challenging cases, scientific rigor and soundness of methodology, clarity and completeness of presentation, following the structured writing guidelines and the clinical relevance of findings or results.